Ever got a call from a recruiter, asking you to send over your documents and resume. As easy as it may sound, several times we get nervous to not be able to decide how exactly and in which format should the documents be shared. While some recruiters do mention the format of the document, the others do not mention one particular, which makes it harder to put forth a decision. Very often the files are too large to be supported by certain applications.
In this article, we shall be discussing some ways to share your resume and hiring documents with your recruiter, depending upon the size of the file.
- Adobe PDF:
When you’re looking for a method to send over an important document like a resume or any other file, you will seek a method that is safe to exchange files. The Adobe PDF is a great option to consider when looking for a safe and sound method of exchanging files. If you have created a file on MS Word, you can very easily convert it to PDF format.
All you need to do is tap on the Share tab and there will be several options listing the format in which you wish to share the file. Tap on PDF format and the file shall be shared as a PDF file. A primary benefit of sharing a file in a pdf format is that when you share the file, it shall be received like a digital print of the document you sent. The receiver wouldn’t be able to make any sort of changes to the file you shared and if it is forwarded, it will be forwarded as it is, not with any kind of changes.
- Microsoft Word DOC/DOCX:
Another way to send over a file is to send it in a word format. Several recruiters tend to ask for your documents and resume in the word format. A regular text file can be converted into a word as easily as we convert it into a pdf and by following just the same steps.
Except, in place of the pdf format, you need to select the word format. Most recruiters ask for your documents in word format so that they can run your resume through the resume scanning software and analyze it. Some companies also upload candidate resumes to their in-house software for maintaining records and most software reads only the Microsoft word format.
- TXT format:
The best part about these formats is that you do not require a separate application to convert your file into these formats. These can be simply converted using the same application. Similarly to convert a file to the TXT format, you need to just select the option from the send as column. One drawback with this exporting method is that in the process of converting the file to the TXT format, the spacing, colors, bolding, italics, everything is compromised.
It often ruins the alignment of the texts and could therefore make you suffer on the presentation front. Now you may be wondering, why would a company even ask for documents in such a format. Well, several old candidate-tracking systems cannot and do not accept the complexity of formatting. They prefer extracting their information out of plain texts and therefore the companies using such software, ask the candidates to provide their documents and resume in the TXT format.
- Dropbox:
If you’re willing to share a file that is large enough to be supported by any of the other formats, consider Dropbox. Dropbox makes large file transfer easier than thought. All you need to do is share a link to the file and then send it over to the person concerned. With the help of Dropbox, one can send files as large as 100 GB. You can even extend its efficiency to 250 GB, by using a creative Tools Add-On.
- MASV
When you are looking for a new job, the process of collecting documents and files can be quite time-consuming. And if you don’t have access to an effective tool that allows you to share large files? You may not present your best work! The MASV, a file transfer, is one such solution—modern in its design but very straightforward when it comes down to what it does. It lets you easily send or receive large files from HR reps at companies who might want more information on hiring potential employees like yourself!
Conclusion:
There are several ways to share important documents like your resume or any other files. Adobe PDF is a great option to consider when looking for a safe and sound method of exchanging files. When you share the file, it shall be received like a digital print of the document you sent. The receiver wouldn’t be able to make any sort of changes to the file.
Most recruiters ask for your documents in word format so that they can run your resume through the resume scanning software and analyze it. Several old candidate-tracking systems cannot and do not accept the complexity of formatting. They prefer extracting their information out of plain texts and therefore the companies prefer TXT format. For large file transfer, Dropbox is a great option.
