Cutting out emails from your Gmail account is final — they are removed forever once you empty your trash folder. If you would like to cover emails, instead of delete them, you will archive the messages instead. This enables you to seek out and retrieve the emails at a later date.
How to Archive Emails in Gmail:
- To archive an email in Gmail, you merely have to select an email (or multiple emails) then click the Archive button.
- When you choose emails on the Gmail website, the “Archive” button makes an appearance within the menu straight above your list of emails.
- Press the Archive button to archive an email in Gmail.
- In the Gmail app for iPhone, iPad, or Android and tap the Archive button within the top menu that is shown to you. The Archive button has an identical design because of the button is shown on the Gmail website.
- Press the Archive button on any selected email to archive emails within the Gmail app.
- Any email you archive will disappear from your main Gmail inbox, including from any of the focused categories you may have.
- You will still be able to see them under any unrelated folder you create using Gmail labels, however.
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Using the All Mail Label to seek out Archived Emails in Gmail:
- As we have mentioned, archived emails disappear from the everyday Gmail view. One choice to find archived emails in Gmail is to change to the “All Mail” folder view. This will list all of your Gmail emails in one, long list, including priority emails, likewise as any emails that are categorized automatically. You will view this list by clicking the “All Mail” view label within the left Gmail menu on the Gmail website.
- Press the All Mail tab in Gmail to look at all emails, including archived emails.
- To do this within the Gmail app, tap the hamburger menu icon within the top-left corner. From here, scroll down and tap the “All Mail” label.
- There is an understandable downside to the current, especially if you have got an outsized number of emails—the sheer number of emails you should bear. This feature is okay if you have only recently archived an email, but you may just use the Gmail search bar to specifically locate archived emails instead.
Searching Archived Emails in Gmail Using the Search Bar:
Unfortunately, there is no “archive” label you will use to look for when you are using the Gmail search bar at the highest of the Gmail website or within the Gmail app. You must know the subject, sender, or subject of your archived email to look for it manually. Alternatively, you will use advanced Gmail search filters to go looking for emails that aren’t in typical folders like your inbox folder, sent folder, and drafts folder.
In many cases, this could list your archived emails. To do this, type “-in: Sent -in: Draft -in: Inbox ” within the search bar. You will do that in either the Gmail app or on the Gmail website.
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You can also add the “has: nouserlabels” to your Gmail search query to get rid of any emails that have already got a category label. If they are categorized , you will be able to view the e-mail in your labeled folder, whether or not they have been archived.
Type “- in: Sent – in: Draft – in: Inbox has: nouserlabels” within the search bar in Gmail to seek out archived emails
This method is not foolproof, but it should facilitate your narrow down your archived emails if you are struggling to seek out them employing a basic search or within the “All Mail” folder.
